On-line students are not charged Activity or Accident Insurance Fees.
The graduation marching fee is only required for students participating in the graduation ceremony.

Fee Payment
All payments to the school are to be made at the Cashier’s Office window. An official school receipt will be issued for any money that is taken. Cash, check, money order, Visa, and MasterCard are acceptable. Payments may be made during the regular business hours.

Personal Check Policy
Personal checks will be accepted with proper identification by the college for fees, tuition, services, books, or class supplies. When a bank refuses to honor such a personal check, the college will charge a $25 service fee to the person who presented the check, plus the amount of any fee charged to the college by the bank and any other collection costs. Students will be notified by mail of a dishonored check and given ten (10) days to satisfy the debt. An “administrative hold” will be placed on the student’s accounts and records and will remain until the debit is satisfied in full. Until the hold is removed, the student will not be able to egister, receive grades, transcripts, personal records, and/or graduate. If the dishonored check was for tuition, the college will also administratively withdraw the student from class if payment is not made within ten (10) days. If the dishonored check was for childcare, payment must be made by the close of business of Friday of the week of notifications of the NSF, or the child will not be admitted to the Child Care Center the following Monday.

Registration Fee
The registration fee for credit courses at Okefenokee Technical College is a non-refundable $26 fee. The registration fee must be paid every quarter.

Application Fee
Before an application is processed, the student must submit a $15 non-refundable application fee to the cashier’s office. The application fee only has to be paid once.

Student Activity Fee
A quarterly student activity fee of $16 is charged to each student taking credit courses at OTC. The fee is non-refundable and due at the time of registration. Activity fees are used to promote the interests of the following school organizations: Student Government Association, VICA, PBL, and National Vocational-Technical Honor Society. Activity fees are also used to cover some of the cost of graduation including flowers, refreshments, and mini-diplomas; GOAL activities; and day and evening quarterly student activities.

Additional Expenses for Clinical and Lab Fees
Students in certain medical programs at the college will be subject to clinical fees. Welding students will be required to pay a lab fee of $30. The clinical and lab fees must be paid to the cashier in the 300 building. Commercial Truck Driving students will be required to pay a $84 per quarter Fuel Fee. Cosmetology students have a $5 per quarter locker fee.

Miscellaneous Expenses

1. Badges: Radiology will require a radiation badge.
2. Books: Textbooks can be purchased in the bookstore.
3. Certificate Replacement: A processing fee of $5 will be assessed for replacing certificates.
4. Diploma Replacement Fee: A fee of $30 will be charged for a replacement copy of a diploma.
5. Fees Related to Graduation: All graduates who plan to participate in graduation exercises will be assessed a non-refundable fee of $35.
6. Id Replacement Cards: If a student loses his/her ID card, the student is responsible for a replacement fee of $5.
7. Late Registration Fee: If a student fails to confirm his/her classes on Confirmation Day, the student will be required to pay a $25 late fee before he/she will be allowed to register for class.
8. Liability Insurance: All students enrolled in a program where students intern or work at clinical/classroom lab sites with patients or customers will be required to purchase through the institution a liability insurance policy upon registration. The insurance will be purchased quarterly and is not HOPE eligible. The cost is $2.55 a quarter except for Paramedic and EMT students who pay $10.65 a quarter.
9. Special Supplies and Equipment: Some programs require tools, kits, and/or equipment. Most of the supplies and equipment can be purchased in the bookstore.
10. Student Accident Insurance: All students enrolled in credit classes are required to purchase from the institution an accidental insurance policy during registration. The insurance must be purchased quarterly during registration. This fee is HOPE eligible. Accident insurance coverage is included in the Continuing Education fee for non-credit students.
11. Transcript: Each transcript will cost $3.
12. Uniforms: Some programs at the school require that their students wear uniforms that are approved by the college.

State Residence Policy
Legal residence in the state of Georgia requires not only recent physical presence in Georgia, but also the element of intent to remain indefinitely. Okefenokee Technical College has the responsibility of evaluating each application, and the student has the responsibility of conveying current and accurate residency information. This information is used in determining the appropriate fees to be paid by each student.

• To be classified as an in-state student for tuition purposes, an individual who is 18 years of age of older must show that he/she has been a legal resident of Georgia for a period of no less than 12 months immediately preceding the date of registration.
• In the absence of documentation that the individual has established legal residence in Georgia, no emancipated minor or other person eighteen years of age or older shall gain in-state status while attending any educational institution in this state.
• If a person is under 18 years of age, he/she may register as an in-state student only upon showing that his/her supporting parent or guardian has been a legal resident of Georgia for a period of at least twelve months immediately preceding the date of registration.
• If a parent or legal guardian of a minor changes his/her residence to another state following a period of legal residence in Georgia, a minor student may continue to take courses for a period twelve consecutive months as an in-state student. After the twelve-month period, the student may continue his/her registration only upon the payment of fees at the out-of-state rate.
  EXCEPTIONS: Out-of-state tuition may be waived for exceptions as defined in this policy. Exceptions include: (These exceptions may also qualify for the HOPE Grant.)
  • Employees and their children who move to Georgia for employment with a new or expanding industry as defined in Georgia Code 20-4-40.
  • Non-resident students who are financially dependant upon a parent, parents, or spouse who has become a legal resident of Georgia for at registration; provided, however, that such financial dependence shall have existed for at least 12 consecutive months immediately preceding the date of registration.
  • Full-time employees of Georgia’s technical colleges, their spouses, and their dependent children.
  • Full-time teachers in the public schools of Georgia or in the University System and their dependent children. Teachers employed full-time on military bases in Georgia qualify for this waiver.
  • Military personnel and their dependents stationed in GA and on active duty. Military personnel and their dependents that are legal residents of GA but are stationed outside the state.

Refund of Student Tuition and Fees Policy
Policy for the refund of tuition and fees for credit courses is as follows:

1. All tuition and fees, excluding the application fee, shall be refunded if a student does not commence class attendance.
2. Seventy-five percent of tuition shall be refunded if a student commences class and formally withdraws within 7 consecutive calendar days of the first day of the quarter. Formal withdrawal form is accomplished by completion and submission of a withdrawal form to the Student Services office. Students abandoning classes shall receive no refund and will receive a grade of WP or WF.
3. Students who have commenced class attendance and cease to attend without formally withdrawing will be recorded on the roll as having abandoned class the 7th consecutive calendar day of the date of last class attendance. Students abandoning classes shall receive no refund and will receive a grade of WP or WF.

For those students receiving federal financial aid, the Technical College shall calculate unearned tuition, fees, and other charges in accordance with the Department’s federally mandated fair and equitable refund policy for all students who receive Title IV assistance, as found in 34 CFR 688.22, and shall not disburse unearned federal financial aid. Withdrawal date for calculating unearned tuition, fees, and other charges is the date of last attendance. Reduction of financial aid due to withdrawal may result in the student’s incurring a financial liability to the college.

Policy for the refund of fees for non-credit courses is as follows:

1. Persons enrolled in non-credit courses that are canceled due to insufficient enrollment at the discretion of the school will receive a 100% refund of all fees.
2. Persons providing written notification to the Economic Development Department at least 48 hours prior to the beginning of a course will receive a 100% refund of all fees. NO REFUNDS WILL BE MADE AFTER THE COURSE BEGINS.

Policy for the refund of fees for the Freight Conductor program is as follows:

1. 100% refund, less a processing fee, if a written withdrawal, including the reason for doing so, is received in the Economic Development Department on or class.
2. 80% refund, less material cost and processing fee, if the written withdrawal is received after the first day of class, but before the beginning of the second week.
3. 60% refund, less material cost and processing fee, if the written withdrawal is received during the second week of class.
4. No refund is given after the end of the second week of class.

Refunds, when due, shall be made without requiring a request from the student. Refunds, when due, shall be made within 30 days of: (1) the last day of attendance if written notification of withdrawal has been provided to the college by the student, or (2) from the date the college terminates the student or determines withdrawal by the student.

All refunds shall be made within sixty (60) days of the student’s last day of attendance.

National Emergencies Refund Policy
Okefenokee Technical College is authorized to reimburse all tuition and fees paid by students who are requiring withdrawing from courses as a result of being called into active duty or relocated in response to national emergencies.

Special Conditions
Students who do not formally withdraw, who are suspended for disciplinary reasons, or who leave the college when disciplinary action is pending are not eligible for refunds of any portion on any charge. There will be no refund for reducing course load unless the institution is at fault. A refund of all required charges (tuition, non-resident fee, and student activity fee) shall be made in the event of the death of a student at any time during the quarter.