The Registrar’s Office is responsible for registration, enrollment data, issuing transcripts, evaluating transcripts, verification and awarding of degrees.  It is also the responsibility of the Registrar’s Office to maintain accurate and secure records of all students.

Student Records
Academic records for students are maintained by the Registrar's office and include transcript(s), graduation evaluations, transfer credit evaluations, and Okefenokee Technical College academic records.

For the protection of student’s rights to privacy, the Registrar’s Office ensures the College’s compliance with the provisions of the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), the State Board of Technical and Adult Education, and regulations as established by the State Board of Georgia.

For more information about students’ privacy rights, please refer to the Student Handbook.

BannerWeb
BannerWeb is the OTC student information portal. BannerWeb is a one-stop resource for self-service academic, financial aid, account and student information.

Services offered online via BannerWeb:

• Registration
• Unofficial transcripts
• Unofficial degree audits (CAPP degree evaluation)
• Grades
• Enrollment verification
• Financial Aid information
• Account information

BannerWeb Instructions

Advisement/Registration
Students consult an advisor each term to review goals, academic progress, and to schedule classes for the following term. Academic advisement may be done by phone or via email to facilitate accessibility for the student.

New students are advised the by the Admissions Director, Dean of Evening Operations, or Career Counselor. Students classified as Learning Support/Development will continue to be advised by Student Affairs staff until provisional or regular status is achieved.  Students enrolled in short-term standalone certificate programs are advised by a program area advisor.

Students are assigned an advisor based on program major; however, students may be advised by any advisor in the major program area.

Students can obtain their advisor information using BannerWeb.

After consultation with an advisor, students may self-register using BannerWeb or the advisor may complete registration.

Drop/Add Period & Late Registration
The official drop/add period is the first three business days of the term.  All schedule changes must be processed by Student Affairs staff. Courses may not be added after the third business day of the term.

Late registration will be allowed for students who do not register and pay fees prior to the beginning of the term on a space-available basis. An additional fee will be charged for late registration. Late registration is limited to the first three business days of the term.

Withdrawal from College
Formal withdrawal is accomplished by completion and submission of a Drop/Withdrawal form. This form is available to students via BannerWeb, OTC website, or from the Registrar’s Office.

Students who withdraw from a course after the end of the third business day of the term shall receive a grade of ‘W’, ‘WP, or ‘WF’ and shall receive no refund of tuition and fees.

In order to receive 100% refund; the form must be completed BY THE STUDENT and submitted to the Registrar’s Office by closing time on the third business day of the term. 

Drop/Withdrawal form

Graduation
Degree graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, including demonstrated mastery of general education competencies, a student will be awarded a degree provided that the student is in good standing with the college.

Diploma graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, a student will be awarded a diploma provided that the student is in good standing with the college.

Certificate of credit graduates: An Application for Graduation must be submitted to the Registrar’s Office during the term prior to completion of all required courses. Upon satisfactory completion of all academic requirements, a student will be awarded a certificate of credit provided that the student is in good standing with the college.

Late applications will be processed for the following term.

Commencement Ceremony Participation
 If a student chooses to participate in the Commencement Ceremony, a Commencement Ceremony participation form must be completed and a participation fee is required to be paid before the first day of the term.

Transcript Request
Transcripts will be issued only upon written request of the student. Forms are available in Student Affairs or may be printed by using the link below. Forms can be mailed or faxed to Okefenokee Technical College. A fee will be assessed  for each transcript. Please allow 48 hours for transcript requests to be processed. Transcripts will not be released if a student has an outstanding debt to OTC.

Unofficial transcripts are available via BannerWeb. 

Transcript Request form

Enrollment and Degree Verifications
OTC has authorized the National Student Clearinghouse to provide enrollment and degree verifications.

The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.org
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Using the National Student Clearinghouse Student Self-Service, students can print enrollment verification certificates, view enrollment history and enrollment verifications requested, check student loan deferments, and link to real-time information on student loans.

To access NCS Self Service:
1) Login to BannerWeb
2) Select Student Affairs and Financial Aid
3) Select National Student Clearinghouse link. Follow directions from NSC site.

Forms
Application for Graduation  (Degree, Diploma, Certificate)
Graduation Ceremony Participation Form (Degree, Diploma)
Transcript Request Form
Drop/Withdrawal form
Award Reprint form