Okefenokee Technical College

Okefenokee Technical College 2013-2014 Catalog

Satisfactory Academic Progress (SAP)

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Financial Assistance

Financial Aid recipients at Okefenokee Technical College (OTC) are required to maintain Satisfactory Academic Progress (SAP) according to Federal Regulations in their program of study to continue receiving Federal, State, and Institutional financial aid awards. Students who fail to maintain Satisfactory Academic Progress risk becoming ineligible to receive future financial aid awards. Federal Title IV Financial Aid administered programs include the Federal PELL Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Work Study (FWS). State Financial Aid administered programs include HOPE Scholarship, HOPE Grant, HOPE GED Grant, HERO, Public Safety Memorial Grant, and Law Enforcement Personnel Grant programs. Satisfactory Academic progress also affects a student's eligibility for Federal, State, and Private Student Loans.

Satisfactory Academic Program (SAP) is comprised of the student's cumulative grade point average (GPA) – (qualitative standard); the student's completion rate – (quantitative standard); and maximum time frame.

Qualitative Standard

In order to maintain eligibility for financial aid with the qualitative standard, a student must maintain a minimum cumulative GPA of 2.0. The cumulative grade point average will be used to determine the academic standing for financial aid eligibility. The cumulative GPA is computed by the Registrar's Office and is calculated on a 4.0 scale (A = 4.0, B = 3.0, C = 2.0, D = 1.0, & F = 0.0). Grades that adversely affect a student's GPA are D, F, and WF – (Withdrew Failing). Grades of Incomplete (I or IP), Withdrawal (W), Withdrew Passing (WP), Satisfactory (S), and Unsatisfactory (U) have no impact on the student's GPA. The cumulative grade point average will be calculated at the end of each semester for Satisfactory Academic Progress.

Quantitative Standard

A. Completion Rate

In addition to meeting the requirements defined above, in order to remain eligible for financial aid, the student must satisfactorily complete at least 67% of all work for which he or she has attempted. A student's academic progress will be evaluated at the end of each semester.

Satisfactory completion is defined as earning grades of: A, B, C, D, IP, or S.

Unsatisfactory completing is defined as earning grades of: F, W, WP, WF, or U.

If a grade of "I" is received, the student will be evaluated on a cumulative basis at the time the "I" is received and again after it is changed to a letter grade.

Transfers of credit from other institutions are counted as credit hours attempted and earned in the calculation of completion rate.

PLEASE NOTE: Withdrawal from all registered courses during a semester may result in an outstanding account balance due to financial aid adjustment.

B. Maximum Time Frame

The maximum time frame allowed is 150% of the number of semester hours required to earn the degree, diploma, or certificate. For example, if a student is pursuing a program of study that requires 60 semester hours to complete, the student cannot receive financial aid after attempting 90 semester hours (60 X 150% = 90).

If a student graduates from one program and re-enrolls in another program, the maximum time frame will be reset. However, all previous credit hours attempted that count toward the new program will be included in the new time frame calculation.