Okefenokee Technical College

Okefenokee Technical College 2013-2014 Catalog

Federal Work Study (FWS)

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Financial Aid Programs

The Federal Work-Study (FWS) program gives employment to students who need the income to help meet the costs of post-secondary education. Work-study awards are made on a semester basis.

To be eligible for a FWS job, a student must have a "financial/unmet need." His/her cost of attendance must be greater than the expected family contribution (EFC). FWS may not be awarded to a student if that award, when combined with all other resources, would exceed the student's financial unmet need for that award year.

The resources available in the federal work-study program, when combined with the College’s 25% matching funds, may not be sufficient to hire all eligible and interested students.

Students will be paid at least minimum wage per hour, on a monthly basis, for duties performed at their assigned job location. Time cards are to be signed by both the student and their supervisor, after hours have been totaled. Questions in relation to hours and days worked should be discussed at this time. If the student feels there is a problem with their time, they should discuss this with their supervisor. The student has the right to appeal any decision or problem. In an appeal, the first step is to contact the Director of Financial Aid. If the problem is not resolved, the student should then contact the Vice President for Student Affairs. The decision of the Vice President is the final decision at the College.

Checks are disbursed on the last day of a pay period unless on a weekend or holiday. If this occurs, they will be disbursed on the preceding Friday.

In assigning a FWS job, the College will consider the student's financial need, the number of hours per week the student can work, the period of employment, the anticipated wage rate, and the amount of other assistance available to the student. To the maximum extent practicable, the College will provide FWS jobs that will complement and reinforce each recipient's educational program or career goals.

The College may oppose any garnishment order they receive for repayment of debt. Paying FWS funds in such cases could mean that funds would not be used "solely for educational purposes," which is a requirement for awarding the Title IV aid funds.

No FWS position will involve construction, operating, or maintaining any part of a building used for religious worship or sectarian instruction.

The Fair Labor Standards Act of l938, as amended, prohibits employers (including Colleges) from accepting voluntary services from any paid employee. Any student employed under FWS must be paid for all hours worked.

Determining Maximum FWS Eligibility

In determining the maximum FWS award a student is eligible to receive, the Director of Financial Aid must take into account the following resources:

  • those resources the aid administrator can reasonably anticipate at the time aid is awarded to the student such as Federal PELL Grant awards, HOPE Grant awards, Veterans educational benefits, scholarships, WIA benefits, Department of Labor benefits, and SEOG awards, and/or
  • those the College makes available to its students, and/or
  • those the Director of Financial Aid is made aware of.

The sum of a student's FWS award plus other resources may not exceed his/her financial need.

Non-need-based earnings, such as earnings from a job a student locates on his/her own with a private employer, are not considered to be a resource for the current award year. The earnings will be reported on the application for federal student aid for the subsequent award year and will be used to determine the Expected Family Contribution for the subsequent award year. If the student receives additional resources at any time during the award period that were not considered in calculating the student's FWS award, and these resources including the expected FWS wages will exceed the student's need, the over-award is the amount in excess of the student's need. If this amount does not exceed $300, the College may use FWS funds to pay the student until the FWS award has been earned or until the student’s increased need has been met. In addition, the College may continue employing the student under FWS after the full amount of FWS award has been earned and the student’s financial need has been met; however, the College may pay the student with FWS funds only up to the time the income from need-based employment exceeds the student’s financial need by more than $300. At that point, FWS funds may no longer be used to pay the student. The College may continue to employ the student, but funds other than FWS funds must be used to pay the wages.